As a tour leader the easiest way to collect payments is to have parents give you checks made out to CostaRican Resource and you deposit them into our Wells Fargo account. The first check can be their down payment of $400 and then the second check will be the balance. So you will only have to make two deposits. It is best to give the parents the two dates when the payments are due, right at your first informational meeting so they can plan and budget for it.
If you contract with CRR to setup your air travel or if you arrange it yourself, there will probably be an additional deposit due at the time of airline booking.